Alabama Genealogical Society
SUBMISSION GUIDE FOR ARTICLES SUBMITTED FOR THE AGS MAGAZINE
EDITORIAL POLICY The Alabama Genealogical Society Magazine is an educational publication committed to the compiling and printing of genealogical and historical articles and materials related to the State of Alabama--including Federal, State, County, and Municipal records; Bible records; family histories; church and school records; ships passenger lists; research methodology and technology. The society solicits unpublished source data but will accept previously published material if it is derived from rare, little-known, hard to find or out-of-print publications not readily available to researchers, provided that proper acknowledgment is given. An effort will be made to balance material among all 67 counties in Alabama to broaden researcher interest. Family histories should be sufficiently comprehensive to interest researchers in migratory routes, methods of research, and possible connection to ancestors. In compiling submissions, all source references should be cited, including the location of Bible records, cemeteries, etc., when known. Submissions are reviewed for factual accuracy, clarity of thought, documentation, readability, and appeal to researchers. While attempts are made to check submissions for accuracy and originality, the Society, Editorial Board, and AGS Magazine Editor shall not be held responsible for any such errors by contributors. Correction of proven errors will appear in subsequent issues of the magazine.
WAYS TO SUBMIT
Submissions may be sent via email to firstname.lastname@example.org or on a CD by postal mail to: Magazine Editor, c/o the Society. A submission must be in either Microsoft Word (.doc or .docx) or in MS Excel (.xls) format. If you do not have these Microsoft Office products, you can download a generally equivalent, cost free version of Open Office (Windows) or NeoOffice (Mac) and then export, or "Save As" in the .doc, .docx, or .xls format. Note we can convert certain files types, but not all. If you are uncertain, please contact us for details. (Do not send .pdf files.)
Documents should be styled with a 12-point, serif font (Times New Roman) with 1-inch margins top, bottom, left and right. Captions for photos or graphics should be in 9 point, bold, sans serif font (Arial). All text should be black. Narrative text should be left justified ("ragged right").
A specialty font may be used for desired effect but it must be a font that is standard on both Windows and Mac platforms. Italics, bold, underline and
strike-through styling may be used to emphasize or differentiate types of information. Italics without quote marks are suggested for quoted content and may be better represented if indented from the main body of text.
NOTE: to make articles properly fit, and to avoid excessive white space in an article's last page we may make changes in font size, styling, image sizing and placement, and we may add text box fillers to complement the content of an article. We may make editorial changes in wording and sentence construction where necessary to clarify content or to meet acceptable English grammatical standards. We may insert editorial notes which will be enclosed in brackets [like this].
IMAGES (photos, line art, maps, etc,)
Photos or graphics that are to be included with a submission may be embedded in the document (preferred) or sent as separate image files, clearly labeled and referenced within the document as to placement. Captions should be included. Photos should be in either .jpg, .jpeg, tiff, or .gif format. Photo by camera or scanned images should be done at a resolution of 300 dpi or greater. We may, for size requirements, crop and scale photos and graphics. Images sent in color will be converted to gray-scale.
WEB ADDRESSES (URL's) and EMAIL REFERENCES
Do not use the "http://" prefix in URL's. Set the preferences in your word processor to not automatically form links for entered email addresses and URLs.
EXPLANATORY TEXT AND FOOTNOTES
For submissions of transcribed documents, such as a church register or court listing, there should be a narrative giving information as to its origin, purpose and other citable references. If there is no narrative, then the title at the top of the page should be footnoted with such information. Footnotes are expected for all references to sources. Use the footnote insertion tool provided in the products listed on paragraph 1. Citations should conform to the standards set forth in Evidence Explained by E. Shown Mills or the Chicago Manual of Style.
An article must contain, as a heading, the article title and the author's name and city/state. We prefer these in this order: Title 16 pt.; author on 2nd line, 14 pt.; city and state address of the author on the 3rd line in 10 pt.; and an email address (if available) on the 4th line also 10 pt. italicised. These three (or four) lines should be centered. We do not include postal addresses for authors unless specifically requested.
Note: By submitting an article to us you are acknowledging that:
- You have read, understand, and agree to the above submission guidelines.
- You have the rights and clearances for all material in the article including photos and graphics. You are agreeing that you have not plagiarized the work of others.
- You understand that you have the copyright to the article submitted and you are granting us the right to publish the article first, before any other publisher (unless permission is granted to us from a prior publisher) and that we may re-publish the article in the future in any form, print, or electronic media.